Businesses need to be able to communicate seamlessly, not only with external stakeholders like investors, suppliers, and customers but also with internal stakeholders – employees. For employees to be able to communicate with each other, the business has to provide them with reliable technology. This is where business phone systems come in. The role of a business system is to help organizations improve their efficiency and productivity so that they can increase their revenues and profits.

A business phone system is the interconnected network of phones that provides organizations with reliable voice communication. Most businesses use phone systems as they simplify intra-organization and even inter-organization communication, and have increased in reliability since the introduction of Voice over Internet Protocol (VoIP). Most business phone systems have centralized control over communications but also allow for the parties communicating to have greater control over the communication than traditional phones do. Features of business telephony that are considered commonplace today such as call forwarding, conference calling, call recording and muting are all products of business phone systems that have developed over the years.

Organizations that implement business phone systems can be of any size, and the system’s complexity will vary accordingly. Small organizations may prefer solutions that the phone system vendor maintains for a fixed fee, while larger organizations may prefer to have complete control over the system and its security. This flexibility makes it possible for nearly any organization to afford a phone system and lend a simple but important air of professionalism to its operations.

And since most modern business phone systems use the internet and not on telephone lines, it allows for better quality of signals which in turn enable a certain level of programming of devices connected to the network, along with the improved call quality. This also means that these systems are a crucial component of the growing application of ‘unified communications’ within the organizations, which allows for the integration of all text, audio and visual communication within the organization.

When an organization is looking to implement a business phone system to help it improve communications, it is important that they discuss their needs thoroughly with their selected vendors to find the best option. Most vendors offer options to setup up both on-premises and hosted solutions, or even a combination of both. The vendors will often evaluate an organization’s needs during the RFP stage and propose the best solution. Whatever the choice, the solution will help the organization provide a reliable communication channel for employees, and increase time saved and reduce costs.